Please take time to read through the following detailed descriptions of the nature of our PTO’s work in boosting the school’s budget for staffing. There are many ways to be actively engaged in creating the optimal climate and culture for learning that our students deserve.
Committees & Fundraisers
Intern Program Coordinators (& Intern Host Families)- One of the prime reasons for the commitment to fundraising of our organization is recruiting francophone interns to be present in the classrooms to enrich our students’ immersion experience. Beyond facilitating the financial aspect, it takes a dedicated pair of coordinators to be the liaison for interns and host families, ensuring that both the interns and families have the best possible experience during their time together. Please consider being a host family! Email charlemagneinternprogram@gmail.com to find out more.
Community Night Out- This appetizing program is being wonderfully run by a couple of parents, but they are always grateful for new suggestions of restaurants, or providers of a family friendly activity (bowling is a popular one) who might be interested in supporting our school by offering to donate a portion of proceeds from orders that reference (by flier etc.) our fundraiser. If there is a favorite place your family likes to dine or play, please consider asking them if they are interested in supporting our school (while boosting their business), and then connect the CNO Coordinators with them.
Esprit de Corps – This committee concentrates on fostering school spirit with events like movie nights, and International cuisine potlucks. We also get involved in opportunities to give back to the community through a Winter Warmth clothing drive, and Thanksgiving meal food baskets. We organize a few different special activities, such as Playground Socials for incoming families before school starts, and various acts of recognition in honor of Classified Staff & Teacher Appreciation weeks in Spring term.
Volunteer Coordinator – This role is really a good fit for an outgoing person, who has time to connect with other parents and engage their interest in helping to organize or facilitate the various events throughout the year, from general school activities such as Picture Day, to the specific PTO fundraisers/ community gatherings. They would act as point person for managing SignUp’s for each activity or event, and field inquiries for more information from parents new to our program. A key date for serving in this role would be Curriculum Night in mid/late September.
JEDI (Justice, Equity, Diversity & Inclusivity) Committee – This committee is focused on promoting the values of our school: engaging in education and outreach opportunities that are informed by current paradigms in addressing complex social dynamics; fostering conscious, compassionate, considerate behavior throughout campus; aligning with a sense of responsibility to be upstanding, global citizens – as students, educators, and staff; elevating authentic representation of the variety of cultural backgrounds, abilities, identities, and family situations within our community of students and families.
Trivia Night (November) The name says it all, this event is for the grownups, to enjoy making connections and showing off their factual knowledge and pop culture prowess in lighthearted competition.
Carnaval (February) A fun filled event for all families! This dynamic gathering brings us together to brighten our hearts through the winter and bolster our school spirit. There will be several game and activity stations, and many helpers will be needed!
Auction (April) We hold an auction (an elegant evening event), our biggest (fundraiser) in the Spring. Such a major project requires a committee of people able to dedicate time to its fruition starting in the Fall, and really collaborate with local businesses to get as much support as possible. As part of making an Auction feasible & successful we need parents to reach out into their various networks in the broader Eugene community to secure sponsorship and procure donations from businesses and service providers – it’s not as daunting as it sounds since we are a registered non profit (501c3), and generally people love to donate to schools!
Read-a-Thon (March of odd numbered years) Students are encouraged to log minutes of reading time over a week, while collecting pledges and donations from family & friends and other members of their community.
Math-a-Thon (March of even numbered years) Students are given grade level-appropriate math problems as a packet to complete within a week, as they collect pledges and donations from extended family members/ friends/ neighbors etc.
Each year we need leadership by a Chair(s) to launch these programs, and several volunteers throughout the week to collect packets, and manage the flow of incoming funds. Every student who participates by submitting their math problems packet or reading log is given a small prize, regardless of whether they collected monetary contributions.
Tour du Monde (June) Our school’s Jog-a-thon, which gets the kids moving their bodies just as summer break is on the horizon!
Executive Board
Board Members Become fully engaged in the process of making major steps towards fulfilling our school’s promise to deliver an amazing, authentic language immersion education to every student, in a learning environment which promotes a global citizen identity and growth mindset. You will see first hand what kind of positive impact the PTO has on ensuring a strong foundation for our children.
- Co-Chair (2 parents) with an incoming term in the first year, to become familiar with the running of the PTO, then taking the lead role in the following year as a new parent joins as incoming)
- Treasurer
- Assistant Treasurers (2 parents) two positions: Operations & Internal Controls
- Secretary
- Site Council (3 parents) similar to the Co-Chair position, there is a participatory year before becoming a voting member in the 2nd year.
* All positions are a 2 year commitment.
Class Representatives- A volunteer from each class is needed to be a representative at PTO meetings, bringing questions or concerns voiced by parents to the PTO and then relaying information back to the parents in their class over email. This parent is also asked to facilitate coordinating volunteers for class-wide participation in a PTO event when necessary.
Web Manager In order to support our community by having as much information and resources available online, we are seeking a parent to oversee our website, posting updates to create a helpful platform for families to stay current and facilitate their engagement as volunteers.
Social Media Manager we would love to have a parent curating the feed of the School-PTO Facebook page (and maybe set up an Instagram?) which is another intuitive way for families to stay current with our events and activities.
School Community Events
These are not set up as PTO Committee driven activities, however we are very involved in promoting parent awareness for, and coordination of the volunteer efforts that are necessary to run them.
- OBOB (Oregon Battle of Books)
- Science Fair
- Talent Show
- Holiday Market
- Field Day – last day of school